Pre-arrival revenue platform

Not what you offered. What you actually earned.

BookMax deploys in a day and runs as a standalone portal or as the intelligence backbone of your full pre-arrival and front desk ecosystem. AI-powered from day one. Every booking teaches the system.

Request a demo See how it works
Trusted by the world's global brands
BookMax AI
Recommended offer
Executive Suite
City View  ·  42% larger
+$240 / night
High upgrade propensity
Celebrating anniversary
Four-night stay
Present Upgrade
Three ways to deploy

One source of validated revenue.
Deploy however fits your stack.

Standalone portal
No PMS. No integration. Live in an afternoon.
BookMax ships with a hosted guest portal and pre-arrival communication layer. Connect your reservation feed via a single API call or CSV drop. Offers go out. Revenue comes back. Reconciliation runs automatically. Zero dependency on your brand's integration timeline.
  • Guest portal hosted and managed by BookMax
  • Pre-arrival emails and templates included
  • Reconciliation from day one — no front desk integration required
Full ecosystem
Pre-arrival intelligence connected to your front desk, RMS, and BI stack.
When you connect your front desk platform, it receives a reconciled view of every pre-arrival outcome — so agents know what was offered, accepted, or pending before the guest reaches the desk. Validated revenue feeds your RMS as a pre-arrival demand signal. Portfolio intelligence aggregates across every property. The system learns from every booking — pricing and offer selection adapt automatically.
  • Reconciled check-in intelligence delivered to your front desk system ahead of arrival
  • Open API and webhook push — feed your revenue management and BI systems directly
  • Portfolio-level commercial intelligence across all properties
Web components
Embed BookMax directly into your brand website or staff portal.
BookMax ships three embeddable components. Drop the guest offer widget into your brand website so guests upgrade on your domain. Add the arrivals feed to your staff portal so your team works in one place. Both pull live from the same validated data source.
  • Guest offer widget — embed on your brand website, on your domain
  • Arrivals feed — add reconciled pre-arrival context to your staff portal
  • Single script tag to install — no rebuild of your existing site required
Deployed at
Powered by FPG · hospitality technology
The difference

Activity metrics are easy.
Validated revenue is not.

Every figure in BookMax is reconciled against your front desk platform, auditable to the confirmation number, and accurate enough to put in a board report.

Other platforms
Send the offer to the guest pre-arrival
Track acceptance inside the platform
No confirmation the upgrade was actually captured in your sales system
No leakage view — accepted upgrades that never became real revenue disappear
No desk opportunity for guests who countered or didn't open

You're reporting activity, not revenue.

BookMax
Send the offer — priced by a yield engine with guardrails
Surface counters & desk opps — catch revenue at check-in
Validate against your front desk platform — only confirmed sales count
Measure leakage — see exactly what was lost, valued at the guest's own counter
Learn daily — every day, one recommendation to lift conversion

Every dollar in BookMax has been confirmed by your sales system.

How it works

Three steps.
One closed loop.

01
Price & send pre-arrival
The pricing engine prices each guest's upgrade with guardrails — floor, ceiling, yield range — and sends the offer by email or WhatsApp.
Pricing engine · Arrivals today
A. Brennan Deluxe King
→
Exec Room
$40/n Sent
H. Vogel Standard King
→
Suite
$60/n Sent
S. Reed Deluxe King
→
Exec Room
$45/n Sent
Floor $25
Ceiling $150
Yield 70%
02
Capture at check-in
Guests who countered or never opened get surfaced to the desk team with a recommended price — the system does the prep work, the desk team converts at check-in.
Check-in Opps · now
A. Brennan
Counter $35 → Rec $38/n
D. Okafor
Counter $30 → Rec $35/n
C. Evans
Not opened → Rec $41/n
Generate offers · 3
03
Validate & reconcile
Every accepted upgrade is matched against your front desk platform. Only confirmed, captured sales ever count as revenue.
Reconciliation · Jun 24
CN-88207
✓ Confirmed $160
CN-88271
✓ Confirmed $110
CN-90136
✗ Not found $90
Leakage captured $90 valued at guest counter
Capabilities

Everything your revenue
team actually needs.

Revenue Reconciliation
Match every approval against your front desk platform using the guest confirmation number. Only validated, captured upgrades count. Leakage surfaced and valued automatically.
Yield Pricing Engine
Dynamic per-guest pricing within hard guardrails — floor, ceiling, competitiveness cap, demand responsiveness. Prices adapt automatically. Never undersell an upgrade.
Learn more
Check-in Intelligence
Reconciled counter and unopened offer data is available to your front desk system ahead of arrival — with a recommended price derived from the guest's own counter.
Complete Audit Trail
Every offer, price, delivery, acceptance, and outcome logged against the guest's confirmation number. Auditable to the board level. No reconciliation gaps, no self-reported figures.
Adaptive Pricing
Offer prices adjust based on lead time, occupancy, segment, and historical conversion. The platform learns what converts — by property, by segment, by season. No manual tuning required.
See the signals
$0
in BookMax revenue is unconfirmed. Every figure has been matched against your PMS application.
100%
of approvals reconciled
against your front desk platform
Day 1
leakage visibility
from go-live
Daily
insight delivered
automatically
Live reconciliation · Park Hyatt NY · Jun 25
CN-88207
Confirmed
$160
CN-88271
Confirmed
$110
CN-88301
Confirmed
$140
CN-90136
Leakage
$90
CN-90161
Leakage
$75
Total validated
$410 of $575 potential
For your team

Built for every level
of hotel leadership.

Revenue Manager
"I need to know what's converting, what's leaking, and what to change tomorrow."
BookMax gives you a validated daily number — not just offer activity — and the one pricing or timing change most likely to lift conversion next.
  • Yield pricing engine with hard guardrails
  • Leakage valued at the guest's own counter
  • Daily conversion insight & recommendation
  • Relevant offers at the right moment — guest experience protected, not just revenue extracted
General Manager
"I need one number I can trust — not a dashboard of activity metrics I have to second-guess."
The Today view surfaces everything that needs your attention before the day starts. Validated revenue, pending approvals, at-risk upgrades.
  • One validated revenue figure per day
  • Arrivals worklist — ready ahead of each arrival
  • Check-in Opps — surfaces open opportunities to your front desk system
  • Guest context visible at check-in — agent informed before the conversation starts
SVP / Portfolio
"I need validated commercial intelligence across every property — not self-reported numbers from a dozen different systems."
BookMax aggregates reconciled revenue, leakage, conversion, and offer performance across your entire portfolio. Every figure auditable. Every property on the same source of truth.
  • Portfolio rollup — revenue, leakage, and capture rate by property
  • Full audit trail — every offer, every outcome, every guest
  • Brand-level intelligence exportable to your BI stack
Connects to your stack
Your systems get pre-arrival demand signals before check-in — not after.
Clean REST API and webhook push. Connect your revenue management, business intelligence, or property management systems without custom development. You call us, or we push to you — on your schedule.
Get started

See it working on
your property.

We'll show you a live reconciliation run against your data — so you see exactly what's confirming and what's leaking before you commit to anything.

You'll speak with our integration team — not a sales script. We'll run a live reconciliation on your data before the call ends.

Priced per property  ·  No per-booking fees  ·  No setup cost